Thursday, April 27, 2023
8:00 am - Trailers may arrive at Field 3
8:00 am - Crew food tent set up can commence
2:00 pm - Crews may arrive on campus
Friday, April 28, 2023
10:00 am - 1:00 pm - Registration: on arrival, a representative should report to the Information Centre located in the T. Gil Bunch Centre for the Performing Arts (Killy Theatre) to register and pick up the information package for his/her club
1:00 pm - 5:00 pm - The School Store is open for sales
10:00 am - 5:00 pm - Merchandise Booth is open
12:00 pm - Coaches and Coxswains meeting in the Killy Theatre (all clubs must be represented)
12:30 - 5:00 pm - Weigh-in (in the lower level of the Centre for Arts and Humanities)
2:00 - 8:00 pm - Heats
2:00 - 7:00 pm - Live Music on Campbell Commons
10:00 pm - Campus curfew, lights out by 10:30 pm
Saturday, April 29, 2023
7:00 am - 8:00 pm - Heats and Finals
9:00 - 11:00 am - Weigh-ins for those who did not weigh in on Friday
9:00 am - 5:00 pm - School Store is open for sales
9:00 am - 5:00 pm - Merchandise Booth is open
10:30 am - 5:40 pm - Live Music
2:30-4:30 pm - Art Show in the main gallery of the Centre for Arts and Humanities
7:30 pm - 9:00 pm - Hypnotist show (sign up in advance mandatory)
10:00 pm - Campus curfew, lights out by 10:30 pm
Sunday, April 30, 2023
7:00 - 11:45 am - Finals
9:00 am - 1:00 pm - Merchandise booth is open
11:30 am - 2:00 pm - Buffet Lunch for competitors, coaches, umpires, and visitors
All entries are through the Regatta Central website:
Entries open on March 15th and close on March 31st
Line-ups: April 26, 2023 at 11:59pm
Payment of fees: due at registration
Accommodation requests due: April 1, 2023
Dining Hall service requests due: April 1, 2023
*To assist us in processing food requests and accommodation requests is the reason the entry deadline is earlier than most regattas.
Entries are restricted to two entries per club per event, up to a maximum of 21 entries per event (waitlist entries will be accepted).
Waitlist entries will be added after the entry deadline to fill out the races up to the maximum of 21 crews for each event. Waitlist entries will receive priority according to their time of entry into the system.
For small boats, time trials may be run in the event that entries exceed the entry cap of 21.
Late entries will only be accepted at the discretion of the regatta chair. Email email@example.com to request consideration of a late entry.
Scratches will be accepted without penalty up until the entry deadline. Thereafter, a scratch will forfeit the seat fees already paid.
A minimum of three entries must be received to constitute a race. Three entry events could potentially be combined with other similar boat speed races. Medals will still be presented for each separate event.
Rowing Canada and Rowing BC seat fees will apply- Their fee structure is Rowing Canada - $3.65, Rowing BC - $3.50. ($7.15 per seat)
Seat fees will be collected at the time of entry on Regatta Central and go straight to Rowing BC and Rowing Canada. Please note: there will be no refund of seat fees should weather conditions cause the cancellation of races.
4+ & 4x+
2x & 2-
Events Offered (Both Men and Women)
U19: 8+, 4+, 4x, 2x, 2-, 1x
High School 8+ Medal: will be awarded to the top High School crew in both the Mens and Womens U19 8+
U19 Lightweight: (72.5 kg M, 63 kg W): 4+, 2x, 1x
U19 JV: 8+, 4+, 4x, 2x
Novice: 8+, 4x+
U17: 8+, 4+, 4x+, 2x, 1x
U17 Lightweight: (72.5 kg M, 63 kg W) 8+, 4+
U19 - Your club/schools Top Tier Rowers and coxswains who are turning 18 the year of the regatta. Age restriction is waived for full time high school students
U19 JV - Your club/schools Second Tier Rowers and coxswains who are turning 18 the year of the regatta. Age restriction is waived for full time high school students. Full Lightweights crews and novices may also race in this category
U17 - Your club/schools Top Tier Rowers and coxswains who are turning 16 the year of the regatta
U15 - Your club/schools Second Tier Rowers and coxswains who are turning 14 the year of the regatta
Novice - Your club/schools Rowers and coxswains who began rowing in June before the current school year.
Lightweight - Your club/schools Rowers who weigh in at 63kg for women and 72.5kg for men. No averaging.
Coxswains - 45kg for both male and female coxswains
On-campus accommodation booking is open. All details can be found on Regatta Central. Click here to: View accommodation information and book.
There are also many bed & breakfasts and motels situated close to the School or in Duncan. For more information please visit the Tourism Cowichan accommodation page.
Meals be booked in advance. Bookings are now open. Please visit Regatta Central here:
There will be no refund on unused meal tickets.
Lunch ($15) on Friday and Saturday from 12:00 - 2:00 pm
Dinner ($18) on Friday and Saturday from 5:00 - 8:30 pm
Breakfast ($14) on Saturday and Sunday from 6:30 - 9:00 am
Sunday Buffet Lunch
Athletes and Coaches are cordially invited to attend a buffet lunch following the last race on Sunday, as guests of Brentwood College.
Brentwood will do its utmost to assist crews traveling from afar, but it must be understood that clubs should provide and be responsible for their own equipment as much as possible.
Arrival & Team Check-in
Upon arrival, a member from each club/school must stop by the T. Gil Bunch Theatre building to check in, pick up their regatta package, security wristbands, and meal tickets. Please refer to the regatta campus map.
If all athlete data has been entered correctly into Regatta Central, all you have to do is bring your crews to the weigh-in room at the correct time to complete the process.
If you have not completed your athlete information correctly through Regatta Central, you will be asked to leave the weigh-in room to fill out the information and then return to have your crews go through the process.
All lightweights and coxswains must weigh-in in their club racing uniform on Friday between 12:30 pm - 5:00 pm OR for crews arriving on Saturday between 9:00 am and 11:00 am.
Weigh-ins will take place in the Centre for Arts and Humanities lower floor. Please refer to the regatta campus map.
Priority Weigh-In Schedule - Friday
Any Coxwains and Events #1-15 at 12:30 pm
Events #16-24 at 2:00 pm
Events #25-36 at 3:00 pm
Events #37-46 at 4:00 pm
One weigh-in only and will hold for the duration of the regatta.
A coach must accompany each lightweight crew and coxswain during the weigh-in procedure.
Crews arriving on Saturday may weigh-in on Saturday morning from 9:00 am - 11:00 am.
If a crew does not make weight they will be considered to be exhibition and will only row in the heat. They will not advance to the next race and points will not be awarded.
Please be familiar with the boat routes and stations located on the regatta campus map.
All boats must proceed bow first to the out dock by the route marked
Oars must travel with the boat
Stop at the bow marker table located at the top of the out dock
Coxies check in at the lane marker table to show their wristband and have their boat checked for safety equipment. All boats must have a bow ball, lane marker holder and quick release safety shoes. Please make sure that your boats adhere to rule 3.5 of the Rowing Canada Rules of Racing (heel ties are to be no more than 7cm in length)
When the boat has been cleared the coxie will receive a lane marker and will proceed to the out dock
Please help us keep the regatta on schedule, be efficient on the dock
When leaving the dock travel to the start line on the shore side of lane #1, between the marina and the racecourse. Do not row up the course
Once you have passed the marina you must not stop until you are past the start line. You should be aware that at low tide it is very shallow in this area. You must not practice starts until you have gone beyond the start line
In the warm up area, the traffic pattern is counter clockwise around the orange markers. Do not go past the bright green triangle buoy
You need to be lining up at the green marshalling buoy 10 minutes before your race. You need to be locked into the gates at 2 minutes before your race
When you have finished your race, row well past the finish line into the bay. Return to the dock on the shore side of the red buoy of the finish line. Make sure you listen to the dock marshals
The changeover dock is for hot seating only. Do not take boats out of the water from this dock
The information given below is provided for coaches and athletes, from Rowing Canada Aviron Rules of Racing, to assist their crews in interpreting the Umpire's commands during racing. The format for lodging of protests is provided so all crews are aware of the correct procedure in the event such a situation occurs.
All races will start on time. A race cannot be held for a late arrival, except in extraordinary circumstances.
All shells must be fitted with a bow ball and bow clip. Boats with flexible shoes must have properly adjusted heel ties, 7cm maximum length. All these will be checked at the dock. Boats not meeting these safety requirements will not be allowed on the water until they are fixed.
Elements of the Start
The two minute warning
When the starter announces 'two minutes' all crews should be at the start line, if starting platforms are in use, the crews should be held by the boatholder by the time this announcement is made. Any crew not at the start line (and being held in place if appropriate) should be assessed a warning for late arrival at the start. Crews should be ready to race within the two minutes indicated by the starter.
Alignment of the shells
The aligner controls this process. When the aligner considers the alignment to be good, this is passed to the starter in a variety of ways: the aligner can raise the white flag.
The roll call
The starter does the roll call. Note that the roll call consists solely of announcing the name of the crew - this is not a question, and the starter will not be waiting for a response from the crew. In addition, once the starter has commenced calling the roll, a hand raised in a shell will be ignored.
The starter will make one further check along the length of the start line to ensure that alignment is still correct, and that there is nothing that would prevent a start. The starter then announces 'ATTENTION'.
Raising of the flag
The starter will then raise the red flag.
The starter will then pause for a variable length of time.
The start command
The starter will give the start command by announcing 'GO'. At the same time, the starter will drop the red flag.
During the Race
A red flag means stop rowing.
If a crew is about to interfere with another by its wash or by leaving its lane, the Umpire shall raise the white flag, call to the crew at fault, indicating the required change of direction by lowering the flag to one side. In principle, the Umpire may not steer a crew unless there is an obstruction in its lane.
At the Finish
As each crew crosses the finish line, a horn will sound. A white flag raised at the end of the race indicates the race was in order. A red flag raised means an objection has been lodged.
Objections / Protests
Objections (a) must be made initially, on the water, to the Umpire; (b) the protest must be then submitted by the coach, and in writing, together with a $100.00 protest fee, to the Head Umpire from Rowing Canada. You have one hour to complete this process from the time of the initial objection. This fee will be refunded only if the protest is upheld.
Should the Umpire consider the race to not have been properly run, the Umpire shall raise the red flag, consult, when appropriate, the objecting crew, and go to the judges at the finish in order to give them any necessary explanations. If a crew considers they have suffered interference during a race, the coxswain must raise a hand immediately after finishing the race. After an explanation has been given to the Umpire, a written submission stating the facts and reasons for the protest, signed by the crew's coach, must be submitted to the Head Umpire, accompanied by a deposit of $100.00 (Canadian Funds). You have one hour to complete this process from the time of the initial objection. These funds will be refunded if the protest is upheld, but will not be refunded if the protest is dismissed.
The Chief Umpire will neither consider or accept the submission of GoPro or cell phone video as part of an objection or protest.
Gold, Silver, and Bronze medals will be awarded for all Finals. Many races also carry one or more trophies.
Before receiving your medal, crews are asked to place their boat in the reserved area as directed. A photographer will be on site to capture all medal presentations, these photos will later be available to all clubs.
Points are awarded for crews that place in finals according to the table below. For heats, half points are awarded. Points are not awarded for exhibition crews.
For the technically minded among you, the points for a place are the points for the previous place multiplied by 0.7071.
4x+, 4+, 4x
Our goal is to provide a safe, fun and fair racing experience for all our participants. Keeping in mind the variable conditions associated with rowing on an ocean, we will do our best to have contingency plans in place ahead of time to ensure we provide a positive race experience for each of our participants.
In keeping with a fair racing experience for all participants, we ask that coaches enter their crews in appropriate categories for their skill level. We would like all coaches to enter their athletes in the category that would provide the best race experience.
The latest Rowing Canada Rules of Racing, do not condone foul or abusive language/conduct from athletes, coaches, or supporters and could result in disqualification for the club concerned. We ask you to appreciate that this is our home and that no alcohol, drugs, or smoking are allowed on school grounds.
All pets must be on a leash and the owners are responsible for cleaning up after their pets.